VAT compliance for Distance Sellers
Streamline multi‑country filings, automate reporting and stay compliant as your online sales grow across the EU and beyond.
85% of Fortune 500 companies choose Fintua
Why distance-selling VAT compliance breaks across borders
EU cross border complexity
Multi-country obligations, plus the OSS and IOSS schemes require consistent data, evidence and jurisdiction specific workflows
Threshold exposure & registrations
Expanding into Europe triggers new VAT registrations and OSS/IOSS eligibility, each with unique formats and deadlines
Data from many sources
Sales through marketplaces, Fulfilment by Amazon (FBA), 3PLs and webstores all generate different reports that must be consolidated
Audit evidence at scale
Tax authorities increasingly request invoice level detail for cross border sales and distance selling flows
Multiple calendars and handoffs
Different cycles for VAT, OSS and IOSS. Manual workflows lead to missed internal deadlines
Comply Key Benefits
Make cross‑border indirect tax effortless for distance selling
One unified compliance process
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Manage VAT, OSS and IOSS in a single workflow, reducing complexity as you sell into multiple countries
Consistent, reliable data across channels
- Standardise data from marketplaces, webstores and ERPs into one validated dataset, improving accuracy and reducing rework
Stay in control of deadlines and submissions
- Manage VAT, OSS and IOSS timelines with clear workflows, approvals and responsibilities across your team
Reduce duplication and admin effort
- Prepare VAT, OSS and IOSS returns from the same dataset, minimising uploads and avoiding repeated data preparation
Be ready for audits, every time
- Maintain complete records with submission proofs, audit logs and supporting documentation stored in one place
Straightforward VAT management
for selling across borders
OSS & IOSS return workflows
- Treat OSS and IOSS as configurable return types with full lifecycle support – data upload, validations, return review, approval, file generation and submission proof storage.
Why it matters: Distance sellers centralise EU B2C compliance in one workflow, reducing country‑specific manual filing burden.
eInvoice reconciliation
- Automatically compare VAT return data against cleared eInvoice data to identify discrepancies, missing transactions and reporting anomalies before submission.
Why it matters: Provides greater confidence in cross-border VAT reporting by helping identify issues across multiple jurisdictions, registrations and sales channels before returns are filed.
Templates, mapping & transformation
- Standardise multi‑source data using templates, header mapping, tax‑code mapping, file‑name logic and transformation rules that fill missing fields and correct formats.
Why it matters: Marketplace, webstore and ERP data all become consistent, enabling clean VAT, OSS and IOSS reporting without manual spreadsheets.
Validation engine (300+ checks)
- Runs mandatory and configurable validations and flags errors or warnings with actionable instructions.
Why it matters: Ensures VAT, OSS, IOSS and VIES data is correct before filing, reducing the risk of authority queries.
Scheduler, roles & notifications
- Sets internal deadlines for Data Due → Prepare → Review → Approve → Submit, assigns lifecycle roles, and triggers reminders and escalations.
Why it matters: Prevents missed VAT, OSS and IOSS deadlines and makes multi‑country operations predictable.
Return review, submission & audit
- Provide box‑level edits, comparisons to prior periods, attachments, file generation, submission records and immutable audit logs.
Why it matters: Delivers complete evidence and traceability for tax authorities, reducing audit burden.
INTEGRATIONS
Works with your existing systems
Comply is ERP‑agnostic and works with a wide range of accounting, billing and enterprise systems, including custom and multi‑system environments.
Adaptable VAT compliance solution for Distance Sellers
Fully Managed SAAS
Fintua manages compliance end‑to‑end, including filings with full visibility retained.
Best suited for rapidly scaling organisations or teams with limited resources
Self Service SAAS
Configure and manage data, rules, workflows and filings independently in Comply.
Best suited for organisations with strong in-house tax and finance operations
Hybrid Solution
Run day‑to‑day operations in Comply with expert support for complex or high‑demand scenarios.
Best suited for organisations that want control with access to expert support
Cutting-edge security
Your data. Protected at every level.
We use industry-standard TLS encryption, strict role-based access controls, and enterprise-grade infrastructure through trusted providers like AWS. Our ISO 27001 certified Information Security Management System certified and SOC 2 Type II compliance are backed by 24/7 monitoring, regular testing and robust incident response processes.
Uses Cases
Where Comply delivers
Distance Seller value
Multi-country EU selling
Consolidate VAT, OSS and IOSS filings into one consistent workflow
Multi-channel data consolidation
Standardise marketplace, webstore and ERP data into a single compliant dataset
Scaling into new markets
Add new countries without rebuilding processes or workflows
High-volume transaction management
Handle large datasets with consistent validation & reduced manual intervention
Audit-ready compliance
Generate submission proofs and audit logs to support queries from tax authorities
One Platform for Indirect Tax
Power your indirect tax operations with the full Fintua platform
Extend Comply with connected solutions that support eInvoicing, return filing, global payments and VAT recovery – all within one platform that works with your existing finance systems.
Stay mandate‑ready and aligned with Comply
- Stay compliant with evolving eInvoicing, eReporting and SAF‑T mandates through live regulatory updates
- Reconcile eInvoice data with Comply VAT returns for consistent, end‑to‑end reporting
Make compliant tax payments with confidence
- Send regulated tax payments globally in local currencies through a secure settlement network, with end‑to‑end tracking and full visibility
- Improve payment speed and efficiency, reduce costs and meet tax authority deadlines with confidence
Automate VAT recovery at scale
- Maximise VAT recovery across T&E and AP through intelligent automation that identifies and validates domestic and foreign VAT
- Connect seamlessly with ERPs, TMCs, hotel groups, corporate cards and more, with full oversight and real‑time reporting on reclaim activity
Customer stories
12,000+ customers control
their indirect taxes with Fintua
Effortless onboarding,
minimal disruption
Onboarding with Fintua is effortless and low-impact. We work side by side, providing hands-on guidance to get you live quickly and delivering value from day one.
After go-live, our dedicated support team provides fast, expert help through our Client Engagement Service Desk, with regular check-ins and progress updates.
“Extremely good communication and cooperation. Clear actions, great availability and flexibility, as well as transparency”
“Very straightforward process – new entities were added to scope seamlessly.”
“Communication, the availability of the team, the desire to succeed and do everything possible to make the client satisfied”
The OLD way
Traditional and
Big 4 solutions
The New way
VAT compliance
with Fintua
| Onboarding & Implementation | Slow, manual setup; lengthy onboarding; fragmented or custom builds | Rapid onboarding, turnkey integration, ready to scale |
| Provider Model | Multiple local agents or resource-heavy centralised teams; siloed systems | One unified platform for global VAT, eInvoicing, and payments |
| Process Automation | Manual preparation, filing, and payments; partial automation reliant on spreadsheets | End-to-end automation: prepare, validate, submit, pay |
| Regulatory Coverage | Struggles to keep up with evolving global digital tax reforms and einvoicing mandates | Real-time updates inline with global tax and einvoicing reforms |
| Error Reduction | High error rates, manual reviews, increased audit and penalty risk | Automated checks, configurable rules, and full audit trail |
| Data Accuracy & Visibility | Disparate data, limited oversight, delayed or fragmented reporting | Centralised dashboards, real-time analytics, and trend analysis |
| Payments Handling | Manual, cross-border payments are slow and costly | Integrated, automated cross-border tax payments in local currencies |
| Inbuilt eInvoicing | Separate providers or add-ons needed for eInvoicing; limited integration | Flexible, turnkey eInvoicing built-in to meet global mandates |
| Audit Readiness | Poor record-keeping, fragmented documentation, hard to track submissions | Historic, tamper-proof audit trail and instant access by entity |
| Cost & Value | High admin costs, premium pricing, hidden fees, and missed deadlines | Predictable, transparent pricing; reduced total cost |
| Scalability | Difficult and costly to expand across new markets or entities | Effortlessly scales with your business globally |
| Support & Flexibility | Inconsistent support, limited agility, or high-cost dedicated teams | Tiered support, configurable managed/self-service options |
| ROI & Business Impact | Compliance is a cost center, slows growth, and stretches resources | Compliance drives efficiency, supports global growth, and enables rapid expansion |
The Fintua Way simplifies VAT management by automating processes, enhancing visibility, and reducing manual effort, giving you more time to focus on strategic growth.
Speak with a COMPLY SPECIALIST
See how Comply supports your filing workflow
We’ll focus on your real‑world process – from data and review to approvals and audit evidence – no sales pitch, just a practical walkthrough of fit.
What you’ll get:
- 15-minute walkthrough tailored to your workflow
- High-level implementation and support outline
- 1-page follow-up with resources and recommendations
Without Fintua and their technology, we wouldn’t be where we are now. We have a bright future ahead of us, and their technology will get us there.
Pall Corporation
Frequently asked questions
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How does Comply ensure our VAT, OSS and IOSS filings are accurate across all EU markets?
Comply uses templates, mapping and transformation rules to standardise marketplace and webstore data, then applies validations and linked return types to keep VAT and OSS/IOSS aligned.
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What if we sell through multiple marketplaces with inconsistent file formats?
Upload any export, Comply maps headers, transaction types and tax codes and applies transformation rules to fix missing or incorrect fields automatically.
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How do we respond if a tax authority asks for supporting evidence?
Comply stores submission proofs, lets you attach documents at transaction or box level, and provides full audit logs and variance analysis for quick responses.
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Can Comply help us avoid missed deadlines during busy sales periods?
Yes. The Scheduler sets internal deadlines per return, with weekend or holiday logic and automated reminders and escalations to keep multi‑country filings on track.
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Does Comply support electronic submissions to tax authorities?
Yes, Comply supports API‑based electronic filing where credentials are available (e.g. HMRC, ELMA5) and produces compliant files with proof capture when manual submission is required.
A solution for all business
Comply is built by tax professionals, for tax professionals, making global VAT compliance simpler across all industries.
