Sweden VAT guide

Invoicing requirements in Sweden

Invoices can be issued either in electronic or paper format subject to agreement with the other party. According to Chapter 11, Section 8 of the Swedish Tax Law, the following information is required to be recorded on the invoices issued:

• The date of issue
• A sequential number, based on one or more series, which uniquely identifies the invoice
• The VAT identification number of the issuer
• Where the customer is liable to pay tax, his VAT identification number
• The full name and address of the supplier and the customer
• The quantity and nature of the goods supplied or the extent and nature of the services rendered
• The date of the sale of the goods or services performed or concluded or the date when such advance payments or payments on account as indicated in Chapter 11 Section 3; where such a date can be established and it is different from the date of the issue of the invoice
• The taxable amount per rate or exemption, the unit price exclusive of tax and any discounts or rebates if they are not included in the unit price
• The VAT rate applied
• The amount of VAT payable, even if a VAT amount is mentioned that is not actually due (see section 11.4.)
• When an invoice is issued by the customer, the words “self-billing” should be stated on the invoice
• Where an exemption applies, reference to the appropriate provision of this directive, to the corresponding national provision, or to any indication that the supply is exempt
• Where the customer is liable to pay the VAT, the words “reverse charge” should be stated on the invoice
• Where the intra-Community supply of a new means of transport is involved, the particulars specified in chapter 1, section 13a of the ML
• And where the margin scheme, including the special scheme for travel agents, is applied, reference to the corresponding national provisions or to any other legal provision, indicating that the margin scheme has been applied.

IOSS

Since 1 July 2021, VAT exemption on low value goods has been eliminated. Since that date, all sales of goods imported in the EU are subject to the VAT of the country of destination of goods, regardless of the value of the imported goods.

For sales of imported goods with a value lower than or equal to €150, the seller can declare and pay the VAT due in all Member States with a single VAT administration by using the IOSS (“Import One Stop Shop”). He may then sell the goods VAT included to his buyer.

The IOSS system concerns distance sales of goods:

• That are dispatched or transported by the seller from a third country or territory to the destination of a person in the EU
• Whose value does not exceed €150
• That is not subject to excise taxes

If the seller opts for the IOSS to declare sales to private individuals, he must:

• Submit a monthly VAT declaration electronically using the IOSS portal
• Make a monthly payment of the corresponding VAT to the Member State of their IOSS identification
• Keep detailed records of all sales declared via the IOSS, and keep such records for 10 years

If the seller does not opt for the IOSS, the individual buyer must pay the VAT due on import as well as any administrative fees to the carrier delivering the goods to him, at the time of receipt of his order.